The setup and coordination of your organization’s annual meeting is one of the most sensitive and essential components for all SEC-compliant reporting companies. The experts at STA can assist you with all meeting requirements, including the coordination of proxy voting and print services.

Does your organization need proxy services?

Before you begin issuing a proxy, let STA help you get the vote out and back in, giving you faster and more accurate results. We utilize a variety of tools and logistics to provide a comprehensive range of proxy services, including: proxy mailing, vote tabulation, and reporting for your annual meeting.

Not only does STA provide proxy services for shareholders who are entitled to cast votes according to their ownership interest, we can also handle your client communication needs with our informational mailing and printing services.

STA meeting services include:

  Explaining and coordinating the annual meeting process.
  Producing correctly formatted files
  Developing the proxy card and internet voting
  Coordinating and printing of all necessary materials
  Performing the broker search and distribution to street shareholders
  Mailing of the meeting materials to shareholders
  Providing online access and electronic voting
  Providing 2nd and 3rd mailings to targeted non-voted holders.
  Providing follow up email blasts to target groups.
  Providing daily reports of votes
  Providing a seamless interface to proxy solicitation specialists
  Acting as inspector of election
  Coordinating and setting up virtual meetings